July Council Minutes

St. John’s Lutheran Church

Council Meeting Minutes-July 15, 2020

Members in attendance: Marion Eden, Deb Bremmer, Brian Brudi, Bonnie Dittmar,  Pastor Ekstrand, Marge Roiland, Bob Hasselman, DJ Scott, Larry Albrecht and Terry Kempel. Absent: Richard Brinkmeier, Lois Hunsaker and Gina Boop.

The meeting was called to order at 7:00 pm by President, DJ Scott.

The Opening Prayer was read by Deb Bremmer.

Pastor Denver Bittner:  Pastor Denver Bittner from the Northern Illinois Synod was present to discuss the upcoming call process. He discussed the call process and how we will proceed.  1)  The Bishop will appoint an interim pastor. However, the council from St. John’s will need to approve the interim.  Financial obligations will be similar to current budget.  The St. John’s Church Council will be responsible for appointing the Call Committee.  The Call Committee will be responsible for creating a Ministry Site Profile (MSP).  Pastor Bittner will assist with the MSP.   Pastor Bittner discussed the differences with interim pastor’s duties.  The Call Committee may be started when Pastor Ekstrand has completed his time at St. John’s.   Members discussed the consideration of sharing a pastor with another parish.   Council decides the compensation, time and responsibilities of the new Pastor.  Pastor Bittner suggested the Call Committee represent the diversity of the Congregation and the community. 

Secretary’s Report: The minutes of the June 17, 2020, council meeting were presented in writing. Brian Brudi noted two corrections to the minutes.  Marion Eden moved to approve the minutes with corrections.  Bonnie Dittmar seconded. Motion passed.  Correspondence was read from Autumn Gray. 

Staff Reports

Parish Administrator:  Report was presented in writing.  No additions.

Children & Youth Coordinator:  No report. 

Pastor’s Report:   The Pastor’s report was presented in writing.  He discussed some duties of an interim Pastor.  Hopefully before Pastor leaves he’ll try to get the Confirmation students together for their final game.  He plans to move during middle of August, but will be here through August 30.  He will be taking vacation days when needed to move, etc.  He will not be taking any Sundays off. 

Terry Kempel moved to approve the staff reports.  Deb Bremmer seconded.  Motion passed.

Financial Reports

Financial Secretary:  Report presented in writing. 

Treasurer’s Report:  Marion Eden suggested to make an additional $4000 principle on the SBA loan due to the larger balance in the Building Fund and be able to make additional payments when funds are available.  Terry Kempel moved to approve the $4000 principle payment on the SBA loan and make additional payments when funds are available.  Deb Bremmer seconded.  Motion passed.  The financial reports included a six month report that compares to last year’s first six months of the year.  Discussed the increase in payroll costs for 2020 compared to 2019.  Brian Brudi asked where the income from the loan from the bank to payoff the MIF mortgage was on the financial reports. 

Bonnie Dittmar moved to approve the financial reports.  Marge Roiland seconded.  Motion passed.

Committee Reports

Together Safely:  Going to stay outside for worship services until the end of June.  Discussed the comments of those who responded to the members’ survey.   Pastor discussed the seriousness of the situation.  The plan is to keep revisiting every couple of weeks.  DJ Scott noted who the committee members were if you want to express your thoughts to them.  

Stewardship/Outreach/Grace Meal:  Reports were presented in writing. Stewardship time line was given.  The June and July Grace Meals will and have been curbside and delivery.  Pastor has contacted the new members by phone and  has left messages.   Would like to to receive them as members, but will need to be outside.  Pastor will forego the new member class due to the situation right now. 

Property:  No report.  Dennis Kruse and Lois Hunsaker trimmed the bushes and edged the sidewalk.  Discussed the thermostat covering.  Pastor noted he will leave the parsonage as clean as possible.    

Memorial & Finance:  No meeting.    

Fundraising Committee:  No meeting.

Christian Education:   The committee plans to meet on July 26 at 10:15 am.   Deb Bremmer received permission to paint the Little Library.  Encourage the kids to watch the children’s message. 

Social Ministry: School Supply collection is ongoing.

Worship & Music:  No meeting.   

Helping Hands/Health Ministry:  No meeting.    

Larry Albrecht moved to approve the committee reports. Brian Brudi seconded.  Motion passed.

Old Business

Ed Curry Memorial Plaque at Zion:  Brian Brudi is working on it.   

PPP Loan Forgiveness:  Joan Stewart has completed the very extensive PPP Loan Forgiveness Application.    

Effie Wise:  A $40,000 CD was cashed-in during March.    $10,000 was used by the Current Fund to pay expenses and the line of credit.  Marion asked for approval for $20,000 to be placed in a 2 year CD and $10,000 in a Money Market so would have access to it.   The CD would be at PCSB at .65%.   Terry moved to invest $20,000 of the Effie Wise money into a 2 year CD and $10,000 into a Money Market.  Bonnie Dittmar seconded.  Motion passed. 

No other old business

New Business

Pew:  There’s a small pew in the parsonage that Pastor Ekstrand would like to buy for $75.  Dianne Handsaker noted that Pastor wanted the old computer also. Marge Roiland moved to give the pew and old laptop to Pastor as a gift.  Larry Albrecht seconded.  Motion passed.  There’s a larger pew and a book shelf that will be staying in the parsonage.  Dianne Handsaker asked Pastor Ekstrand about the monitor that the church owns.  Pastor said it was in the closet in the Pastor’s office. 

No other new business.

Upcoming dates of interest were reviewed. 

Marion Eden volunteered to be the reader for the August meeting,

Terry Kempel moved to adjourn.  Brian Brudi seconded.  The meeting was adjourned.

Members closed with prayers.

Respectfully submitted,

Dianne Handsaker

Parish Administrator

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