May Council Minutes

St. John’s Lutheran Church

Council Meeting Minutes-June 17, 2020

Meeting Held at Pearl City Park District Parking Lot

Members in attendance: Marion Eden, Deb Bremmer, Brian Brudi, Bonnie Dittmar, Pastor Ekstrand, Bob Hasselman, Cheyenne Handsaker, Terry Kempel, Larry Albrecht, DJ Scott and Gina Boop.  Absent: Richard Brinkmeier,  Lois Hunsaker and Marge Roiland.

The meeting was called to order at 7:0 pm by President, DJ Scott.

Secretary’s Report: The minutes of the May 20, 2020, council meeting were presented in writing.  Marion Eden noted the SBA Loan is at 3% not 5% as written in the minutes.   Deb Bremmer moved to approve the minutes with the correction.   Gina Boop seconded. Motion passed.  No correspondence. 

Staff Reports

Parish Administrator:  Report was presented in writing.  No additions.

Children & Youth Coordinator:  No report. 

Pastor’s Report:   The Pastor’s report was presented in writing. Pastor noted that online materials for the worship materials will continue throughout the summer.  Question arose if the Children and Youth Coordinator was working during this time and the status of Confirmation.  Pastor noted that he has 4 classes with the Confirmation students remaining and he plans to hold 2 sessions this July to cover the materials.  Pastor said he would check in with the parents. 

Bonnie Dittmar moved to approve the staff reports.  Brian Brudi seconded.  Motion passed.

Financial Reports

Financial Secretary:  Report presented in writing. 

Treasurer’s Report:  The revised application for the forgiveness of the PPP loan has been received.  Joan Stewart will be submitting the report and accompanying documentation. 

Larry Albrecht moved to approve the financial reports.  Gina Boop seconded.  Motion passed.

Committee Reports

“Together Safely” Committee:  The committee has met twice and have made plans to have service outside for the next

Stewardship/Outreach/Grace Meal:  Brat Stand on hold for this summer.  Options will be considered for a Family Fun Night.    Grace Meal committee plans to meet in early June to discuss possibilities for the June Grace Meal (possibly curb side).

Property:  Mike Palmer provided a detailed written report.  A proposal for Solar Panels will be presented.  The Property Committee will look at all options.    Terry Kempel will ask Mike to put a box over the thermostat in the one Sunday School room that has its own thermostat.

Memorial & Finance:    No meeting report.       

Fundraising Committee: Brunch has not been cancelled, but will continue to monitor what is available to be done in September. 

Christian Education:   No report.  No VBS for this year.

Social Ministry: No report.

Worship & Music:  No report.   

Helping Hands/Health Ministry:  No report.

Deb Bremmer moved to approve the committee reports. Bonnie Dittmar seconded.  Motion passed.

Old Business

Payment Protection Plan:  An application was submitted and a loan was accepted in the amount of $15,727.78 to pay employees their full wages if they are working a normal work hours or not.  Part of the loan may be used for utility bills.  The loan is to be used in eight weeks from May 1 which is approximately June 23.  Documentation will be completed to have the loan forgiven.   

MIF Mortgage/Loan at PCSB:  A $30,000 loan was taken out at the Pearl City State Bank (PCSB).  Approximately $33,000 was paid to MIF to pay off the mortgage.  The MIF loan is completely paid off.  Marion suggested making double payments to the SBA loan (lower level)  to pay it off faster instead of paying additional to the PCSB loan.  The SBA loan is at 3% and the new loan at PCSB is at 2%.

Memorial Plaque for Tree at Zion Community Church in the Memory of Ed Curry:  Brian researched a few options for the plaque would be about $50-250 depending upon the quality of the items.  Brian will discuss options with Barb and present at the next meeting.

No other old business.

New Business

“Consideration for Returning to In-Person Worship”:   Discussed what practices that may or may not be included in a worship service upon approval to worship as a group.  Pastor Ekstrand is not sure if we’ll be back worship while he’s still with us at St. John’s.  Discussed possible communion practices. 

Drive-by Food Drive for the Pearl City Food Bank: A Food Drive was held on Sunday, May 17 with 20 bags of groceries and $200 collected.  Another collection will be held on Sunday, May 31 from 9 am to Noon at the front of the church.  Publicity will be done in the newspaper, newsletter and online.   

No other new business

The Lord’s Prayer was said by council members.

Bonnie Dittmar moved to adjourn.  Deb Bremmer seconded.  The meeting was adjourned.

Respectfully submitted,

Dianne Handsaker

Parish Administrator

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